Senior Subcontract Administrator (NCI) - Frederick, MD | Biospace
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Senior Subcontract Administrator (NCI)

Leidos Biomedical Research, Inc.

Frederick, MD
Posted Date:
Position Type:
Full time
Job Code:
Required Education:
Bachelors Degree
Areas of Expertise Desired:

Job Description

The Research Subcontracts department provides acquisition support to the for the Frederick National Laboratory for Cancer Research (FNLCR) as well as operations and specific subcontracting support for the NCI-Bethesda, National Institute of Allergy and Infectious Diseases (NIAID) and other related Government initiatives. Specifically, Subcontracting provides pre- and post-award acquisition and administration for highly complex research programs, scientific services, field trials, and related projects at FNLCR through execution of agreements with third parties, often commercial companies and non-profit research institutions or universities.  

The Senior Subcontract Administrator will lead IT supplier contracting support to the business information systems team, along with support to programs and project teams with agreements that contain IT components (software and data systems requirements). Agreements span acquisitions relating to automation hardware, software and related services. The primary products being purchased are software packages. Some packages will be in the form of traditional software licenses, some will be in the form of Software as a Service (SaaS) subscriptions and others of varying complexity of delivery of customized applications.

Specific Responsibilities will include:
Conducting all phases of the IT sourcing process to include pre-qualification, solicitations, negotiation, and contract formation, award, and administration required in the acquisition of products, systems and technical services.
Drafting solicitations, managing source evaluations, negotiations and award, as well as post-award modifications.
Determining appropriate contract type (cost reimbursement, T&M, Fixed Price); inclusion of FAR flow-downs, other agency supplemental flow-downs and special provisions.
Preparing correspondence, documentation, certification, financial reporting, and product delivery for major contracts. Will be fully responsible for all subcontract file documentation to satisfy internal audit, government CPSR audit, and internal P&P’s.
Close coordination with product and service providers and with sponsoring FNLCR program organizations to ensure performance in accordance with contract terms.
Executing all contracts in compliance with company policy and applicable laws.
Accurately maintaining databases, records and periodic reporting
Assisting in resolution of contract, administrative and logical problems
Maintaining current knowledge of relevant contractual procedures and practices.
Participating in special projects, as required.


To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:
Possession of a Bachelor’s degree in a related field from an accredited college or university according to the Council for Higher Education Accreditation (CHEA) in a field related to business or contract administration or four (4) years related experience in lieu of degree
Foreign degrees must be evaluated for U.S. equivalency
In addition to education requirements, a minimum of five (5) years of experience in contracts/subcontracts administration in a Government services company and eight (8) to ten (10) years of applied information technology contracting experience
Knowledge of cost reimbursement subcontracting as well as fixed price and T&M contract types
Adept at identifying risk and ability to shift risk thru solid negotiation skills
Solid skills drafting cost/price analysis and adherence to compliance in a Government services contract environment
Familiarity with agreements such as Non-Disclosure Agreements, Software Licenses, Maintenance Agreements and Technical Services Agreements and sub agreements for development, operations or delivery of customized applications
Solid understanding of federal acquisition regulations (FAR) as applicable to subcontracting in support of government prime contract
Ability to lead a programmatic subcontract support effort and provide strategy development to the programs related to subcontracting support
Ability to think critically to solve unique subcontracting strategy development and handle multiple high visibility critical tasks simultaneously
Strong written and verbal communication skills
Good software skills (Word, Excel, Deltek/CostPoint etc.)
Familiarity with performance based statements of work
May provide guidance and work leadership to less-experienced contracts administrators
Must be able to obtain and maintain a security clearance
Candidates with these desired skills will be given preferential consideration:
Applied knowledge of information technology agreements, products and contract structure, including requirements in a Federal contracting and commercial environment
Relevant applied experience as a lead practitioner in this role with project and program staff
Comfortable interacting with program staff, senior management and Government customers
Strong communication and presentation skills to audiences at senior management levels