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Finance Specialist

Stanford University - Academic

Palo Alto, CA
Posted Date:
Position Type:
Full time
Job Code:
Required Education:
Bachelors Degree
Areas of Expertise Desired:

Job Description

Finance Specialist
Job ID  51718
Job Location  School of Medicine
Job Category  Finance
Salary  3P2
Date Posted  May 15, 2013 The Finance Specialist (FS) manages all finance, procurement, and accounting activities for several departments within the Office of Educational Programs and Services (EPS). This includes reconciling monthly expenditure statements, preparing monthly projections, and processing payments (e.g., purchasing cards, reimbursements, invoices). The FS serves as a liaison between Principal Investigators (PIs) and the Research Management Group (RMG) and Office of Sponsored Research (OSR) by managing the internal pre-award process (including budget development and proposal submission) and post-award sponsored funding. The FS provides backup to EPS financial staff (analysts and accounting associates), which may include performing/processing financial transactions, including iJournals, reimbursements, labor distributions/adjustments, and invoice payments. The FS participates in annual operating budget development, Hyperion entry/management, and budget implementation. The FS also provides high level projections, analyses and reporting for assigned accounts, and ad hoc reports requested by the Senior Finance Specialist (SFS). Duties include, but are not limited to: Manages several operating budgets as well as gift, discretionary, and income accounts for assigned units Ensures financial transactions are compliant with Federal, sponsor, and University standards Compiles, develops, and analyzes budget and expense data for annual reports and requests; including final budget drafts and justifications Works with ADF and EPS’ finance group to close accounts of assigned units at the end of the fiscal year Serves as the first-line finance contact for EPS staff and faculty of assigned unitsReviews spending plans and ensures PI certification of statements Manages pre- and post-award finances of grants and contracts, including ongoing tracking of actual and projected expendituresTrains and advises department administrative staff regarding expenditures Prepares and provides data for annual reports and audits Prepares long-range forecasts Submits and approves purchase orders, maintenance and repair orders, and reimbursement documents (including travel reimbursements for faculty and student candidates) Serves as Purchasing Card Administrator

 Required Bachelor’s degree in Finance, Business Administration or related field with a minimum of three years progressive professional work experience in a financial field, including financial projections and analysis, preparation and distribution of financial reports, budget preparation and implementationExperience and facility in grants management, including grants compliance (familiarity with circulars A110, A21 and A133)Proficiency with Microsoft Office, particularly ExcelAbility to create complex, multi-tabbed, automated spreadsheets using advanced formulae, graphs, and pivot tablesDemonstrated strong mathematical skillsSuperior written and verbal communication skills, including ability to work effectively with both staff and faculty at all levelsDemonstrated ability to train staff to correctly use complex financial/ procurement systems and proceduresDemonstrated ability to work both collaboratively and independently in a constantly changing environmentAttention to detail and strong organizational skillsDesiredMaster’s degree (MBA or MPA) preferredStrongly prefer training grant administration experienceExperience using Stanford accounting systems, including Oracle, is highly desired


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