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Executive Assistant - Marketing

Depomed, Inc.

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Location: Newark, CA Posted Date: 5/3/2013 Position Type: Job Code: CD48788ED206 Required Education: Bachelors Degree

Description

City Newark
State California [CA]
Title Executive Assistant - Marketing
Department Marketing
Description We are recruiting for an experienced Executive Assistant to join a growing commercial operations function at Depomed. This position will support the Vice President of Marketing and the marketing department in a broad, multi-functional, hands-on capacity. The position will provide administrative expertise, communications and processes to support the marketing team, with much coordination and interaction with the sales department.

Specific duties and responsibilities:
  • Assists the VP of Marketing in providing a broad range of administrative support
  • Coordinates executive and department calendars by planning, preparing and scheduling meetings, conferences, teleconferences, travel, and reservations for various activities
  • Screening and prioritizing mail and phone calls, researching and writing memos
  • Prepare materials used in executive presentations
  • Prepares and edits outgoing mail, correspondence, e-mail and faxes
  • Records, transcribes and distributes meeting minutes
  • Implement and maintain marketing department filing systems
  • Organizes and maintain department documents and contracts, vendor information and payments
  • Develops good relationships within the sales and marketing team, executive committee and Board members, company advisors, service providers and key vendors
  • Liaise with internal staff at all levels of the company
  • Coordinate project-based work
  • Receive and interact with incoming visitors

    Requirements
  • Minimum of 5 years of experience in administrative support to senior level management
  • Must possess high level of computer literacy, including Microsoft Office Suite– Word, Excel, PowerPoint and Google Docs and Microsoft Project a plus
  • Readily assumes responsibility to carry out all assignments in a proficient, timely and professional manner
  • Eager to learn new material, skills, and ways to leverage the senior executive’s time
  • Ability to manage multiple assignments and projects independently and simultaneously and ability to work independently as well as collaboratively in a group
  • Must possess excellent communication skills, both oral and written, and have excellent telephone, videoconference and interpersonal skills
  • Ability to maintain confidential and highly sensitive information
  • Must be detail oriented, organized and customer service focused
  • Must be comfortable with completion of expense reports and other numerical/analytical projects
  • Organization and flexibility are important skills, as is the ability to multi-task, meet deadlines and work as part of a team
  • Well-developed communications and reading skills and knowledge of grammar, spelling and punctuation
  • Previous biotechnology experience in a growing, dynamic environment is important
  • Bachelor’s degree preferred

    About Us Depomed employees are passionate about creating great. Since our founding in 1995, we’ve worked hard to create a specialty pharmaceutical company that provides meaningful healthcare products to patients. Our expertise and hard work has led to multiple FDA approvals and product commercialization, for example, of two marketed products, Gralise® (gabapentin) and Glumetza® (metformin HCl), which utilizes our proprietary polymer-based drug delivery technology, known as Acuform®, a product development pipeline having late-stage product opportunities, and the recent addition of Zipsor® (diclofenac) to our line of marketed commercial products.

    Requirements

    Pleas see Job Description.
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