Executive Assistant - Legal - South San Francisco, CA | Biospace
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Executive Assistant - Legal

Global Blood Therapeutics

South San Francisco, CA
Posted Date:
Position Type:
Full time
Job Code:
Required Education:
High school or equivalent
Areas of Expertise Desired:
Executive Assistant, Legal,

Job Description


Reporting to the Chief Legal Officer, the Executive Assistant will provide advanced administrative support to the Chief Legal Officer, to help ensure the smooth operations of the Executive Office. The successful candidate will be extremely well organized, an excellent communicator, capable of effectively managing complex schedules, skilled at interfacing with key external audiences including the Board of Directors, and able to prioritize and work closely with other members of the GBT administrative team to coordinate various activities. Over time, the Executive Assistant will be able to anticipate many of the needs of the team and will be proactive in the execution of those needs.

Essential Duties and Responsibilities:

•   Manage and maintain calendars
•   Manage extensive domestic and international meeting and travel arrangements that may often require changes and prepare subsequent final expense reports
•   Support inter- and intra-departmental communications and communications within the Legal department and with external clients (e.g., outside counsel and auditors); this will involve extensive collaboration with internal and external contacts and the handling of sensitive information
•   Draft letters and documents required with minimal guidance, format templates, documents and presentations, proofread, etc.
•   Provide back-up as needed to Executive Assistant to the CEO
Department Specific:
•   Maintain corporate calendar
•   Oversee budget tracking, vendor set-up including generating POs and finalizing agreements
•   Handle special projects as requested


•   At least five years in life sciences industry, pharmaceutical or biotechnology supporting a C-Level executive preferred
•   Highly-developed interpersonal skills including communication and listening skills, attitude, exhibiting a professional, energetic, proactive and enthusiastic demeanor
•   Previous experience supporting the Legal function
•   Excellent verbal and written skills and attention to detail
•   Ability to handle multiple priorities and manage complicated calendars across multiple executives and external personnel
•   Demonstrate excellent judgment and influence management skills
•   Proactive approach to business needs and requirements
•   Ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments
•   Successful experience in fast-paced entrepreneurial environment
•   Proficiency with the following: Microsoft products including PowerPoint, Word, Excel, Outlook, as well as Concur expenses

Fit with GBT culture:
•   Ability to build strong relationships with co-workers of various backgrounds and expertise
•   Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
•   Excitement about the vision and mission of GBT
•   Integrity
•   Values-based leadership
•   Flexibility

NOTE:  This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Global Blood Therapeutics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status, or any other characteristic protected by law.