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Executive Assistant.


Boston, MA
Posted Date:
Position Type:
Job Code:
Required Education:
Bachelors Degree
Areas of Expertise Desired:

Job Description

Vertex Pharmaceuticals
Incorporated is looking to hire an Executive Assistant to support the Legal
team in Boston, MA. This position is responsible for performing a variety of
administrative duties for the Executive Vice President and Chief Legal Officer
of Vertex and two of his direct reports. This individual will work on projects
involving concentration, initiative and tact. They must exercise discretion in
all assignments.

Key Responsibilities:

- Meets negotiated
deadlines, demonstrating initiative and independence in completing tasks.
Frequently meets deadlines and anticipates needs; consistently recognizes ways
to offer additional support, completing tasks to satisfaction

- Encourages team cooperation
and fosters the development of trust. Actively facilitates and supports team
decisions. Goes beyond responsibilities to help teams accomplish tasks and

- Manages administrative
document preparation, file maintenance and storage with accuracy and in a
timely manner. Utilizes expert administrative skills to create quality
documentation and office systems; acts independently, with minimal supervision.
Consistently produces work without errors

- Demonstrates proficiency
in preparing meeting materials such as PowerPoint presentations, meeting
binders, agendas, minutes, making reservations, planning dietary needs,
scheduling travel arrangements, communicating essential information to
participants, etc.

- Operates computer and
other office equipment in preparation, editing and distribution of various
administrative documents and correspondence. Exhibits high degree of computer
knowledge and word processing skills to creatively, accurately and efficiently
produce various documents

- Uses good judgment in
setting work priorities, planning and organizing workload in the midst of many
interruptions. Demonstrates ability to work with deadlines and handles emergent
situations calmly

- Uploads board materials to
BoardBooks. Assists with securities filings

- Acts as confidential
assistant, preserving the confidentiality of information related to the
organization and staff. Assists with confidential and/or sensitive matters;
provides explanation and support where needed

- Manages and maintains
calendar management, requiring interaction with both internal and external
executives and assistants, as well as consultants, to coordinate a variety of
complex meetings and travel

- Prepares responses to
correspondence containing routine inquiries

- Organizes legal files,
documents, and corporate records


- Communicates with internal
and external customers to take instructions, obtain information and prepare

- Establishes and maintains a
contract and legal data base

- Reviews, summarizes and
analyzes corporate records; compiles information and recommends actions, as

- Prepares draft responses
in litigation matters and compiles responses to document requests under

- Demonstrates poise and
flexibility in a fast paced and dynamic environment.  Able to prioritize and manage multiple
projects simultaneously, and follows through on issues in a timely manner

- Supports Senior Director
with Section 16 filings for corporate executive officer and directors

- Coordinates board meeting

- Assists in outside counsel
budget and accruals

- Knowledge and competence
with personal computer to include multiple data bases, and
Microsoft Office

- The Legal Executive
Assistant must be a leader with proven experience in building collaborative
relationships among his/her superiors, peers and subordinates.  The successful candidate will be viewed as a
thought leader and trusted advisor. The ability to embrace and enhance Vertex’s
culture is paramount to success in this role. 
The candidate must have strong achievement drive, with an impeccable
work ethic, able to provide full support to the EVP and Chief Legal Officer,
which will enable him to maximize his productivity and time

Minimum Qualifications:

- Minimum seven years of
experience as a legal secretary, legal assistant, paralegal or executive
assistant in a law firm or legal corporate setting

- Bachelor’s Degree required

Preferred Qualifications:

- Strong work ethic with high
standards, exuding high energy and self confidence

- Demonstrates good judgment
and discretion on a consistent basis

- A team player who is
helpful and constructive, always interested in helping others succeed

- Has a flawless attention
for details

- Ability to navigate and be
successful in a fast-paced, highly-matrixed, dynamic work environment

- A desire to be part of a
highly innovative company aimed at transforming the lives of people with
serious diseases, their families and society

- Effective communication
skills, both verbal and written

- Embody the Vertex Core
Values of Uncompromising Commitment to Patients, Fearless Pursuit of
Excellence, Innovation is Our Lifeblood, and “We” Wins

- Working knowledge of legal

- Experience as an executive

Vertex creates new possibilities in medicine. Our team discovers, develops and commercializes innovative therapies so people with serious diseases can lead better lives. Vertex scientists and our collaborators are working on new medicines to cure or significantly advance the treatment of hepatitis C, cystic fibrosis, rheumatoid arthritis and other life-threatening diseases. Founded more than 20 years ago in Cambridge, Mass., we now have ongoing worldwide research programs and sites in the United States, United Kingdom and Canada. Vertex has consistently been recognized as one of the industry's top workplaces by leading publications such as Science magazine, The Boston Globe, Boston Business Journal, San Diego Business Journal and The Scientist. For more information and to view Vertex's press releases, please visit

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.


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