AP/Payroll Specialist - Brisbane, CA | Biospace
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AP/Payroll Specialist

Aimmune Therapeutics

Brisbane, CA
Posted Date:
Position Type:
Full time
Job Code:
Required Education:
Bachelors Degree
Areas of Expertise Desired:

Job Description

The AP/Payroll Specialist will be responsible for tasks related to the efficient maintenance and processing of accounts payable and payroll transactions, ensuring adherence to Company policies and processes and monitoring use of systems.  
This is an excellent opportunity to be part of the Finance function at an exciting, dynamic company while growing your own career.

Specific Responsibilities

•   Adhere to the deadlines for related areas to ensure a timely close.  
•   Assist individuals at all levels of the Company to request purchase orders through the procurement system ensuring proper GL coding and compliance with Company policies and processes
•   Become a super-user of the procurement system, including trouble-shooting with employees
•   Work closely with individuals at all levels of the Company to ensure timely and appropriate processing of invoices and payments in accordance with Company policies and procedures
•   Assist in preparing the accrual for invoices received but not approved and gathering information for accrual estimates
•   Entering and uploading invoices into system to set up for approval and payments
•   Prepare and perform check runs
•   Post transactions to journals, ledgers and other records
•   Reconcile accounts payable transactions
•   Monitor accounts to ensure payments are up to date and
•   Research and resolve invoice discrepancies and issues
•   Maintenance of vendor files
•   Produce monthly reports and assist with month-end closing
•   Administration of the Company’s corporate credit card program and employee travel and expense reporting (Concur)
•   Review and process expense reports
•   Excellent working knowledge of ADP WorkForce Now
•   Work directly with the ADP WorkForce Now team to process payroll
•   Work closely with Human Resources to ensure payroll-related changes are made timely and appropriately
•   Manage other payroll-related charges directly (e.g. 401K and FSA)
•   Perform detailed review of the payroll register against employee records on a semi-monthly basis
•   Monitor assigned areas for process improvement to ensure efficiency while reporting risks
•   Prepare and provide documentation for external and internal auditors on a timely basis
•   Understand and maintain Sarbanes-Oxley (“SOX”) documentation and requirements for assigned areas
•   Follow Company policies and processes to maintain efficient processes
•   Special projects and other tasks as assigned


•   Bachelor’s degree in Accounting, Finance, or Economics
•   4–5+ year of accounting and finance experience
•   Ability to follow instructions for multiple projects with competing priorities and tight deadlines in a fast-paced environment
•   Excellent interpersonal and communication skills
•   Strong attention to detail, time management, and organizational skills
•   Life science / biotech experience a plus
•   Systems-savvy
•   Experience with Quick Books, other general ledger/ERP systems, and procurement systems
•   Ability to understand and process high volumes of data
•   Team players only

About Aimmune Therapeutics Inc.

Aimmune is a clinical-stage biopharmaceutical company advancing a new therapeutic approach, including the development of proprietary product candidates, for the treatment of peanut and other food allergies.  Our mission is to improve the lives of people with food allergies by developing and commercializing proprietary desensitization therapies that safely and reliably protect them from accidental exposure to food allergens.

We aim to address food allergies by providing a treatment option that goes beyond the current protocols of avoiding exposure to food allergens and carrying epinephrine for administration in case of accidental exposure.

Aimmune Therapeutics offers a competitive compensation and benefits package.

Aimmune Therapeutics is an Equal Opportunity Employer.