Administrative Coordinator - Gaithersburg, MD | Biospace
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Administrative Coordinator

AstraZeneca Pharmaceuticals LP

Gaithersburg, MD
Posted Date:
Position Type:
Full time
Job Code:
Required Education:
Bachelors Degree
Areas of Expertise Desired:

Job Description

Location: Gaithersburg,
United States
Job reference: R-012289

Posted date: Aug. 14, 2017

Administrative Coordinator

At AstraZeneca every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people. As an Administrative Coordinator, in Gaithersburg, MD, you’ll play a pivotal role in channeling our scientific capabilities to make a positive impact on changing patients’ lives.

Main Duties and Responsibilities

Support senior level individuals within the IT department and provide broader department support to several directors/managers. Tasks may include project management of functional activities, representing them in communication/ responses to various stakeholders, end-to-end travel arrangements, booking meetings, maintaining documentation, establishing systems and structures for day-to-day functioning of their responsibilities.

  • Responds on behalf of the Director/Manager to different stakeholders maintaining high professional standards whilst meeting conflicting needs
  • Arranges travel for Director/Manager
  • Extensive Calendar Management
  • Interacts appropriately with all levels of the organization
  • Responds to more complex or escalated enquiries
  • Answers or redirects routine enquiries from internal or external sources.
  • Accurately types, formats, and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.
  • Manage end-to-end Purchase Orders
  • Provides specialist project based administrative support when required
  • Coordinates internal and external meetings / conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
  • Performs other administrative tasks using independent judgement and discretion
  • Prepares documents, presentation materials and official information releases and distributes to required stakeholders
  • Plans, organises, and schedules own workload through system maintenance so that all activities are completed accurately and on time
  • AC IT Team Participation
    • Supporting team members through temporary/short term heavy workloads
    • Providing backfill support to Directors/Managers during short-term absences such as holidays, etc.
    • Training of new and temporary administrative employees
    • Working with team on miscellaneous administrative projects


Essential Requirements

  • Prior AC Experience
  • Ability to know when to make Executive decisions without approval
  • Ability to follow processes
  • Good communication skills
  • Ability to work Globally
  • Specialist knowledge in relation to administrative/business support activities in the relevant area
  • Competent in the use of relevant office equipment and systems
  • Experience of a variety of software/systems
  • Excellent written and spoken communications
  • Thorough understanding of the local organization, and extensive knowledge of how local business processes interface to other relevant processes and information systems.
  • Can create and maintain systems for efficiency for both self and others

Customer Service Skills

Desirable Requirements
  • Relevant vocational qualifications or equivalent experience

Next Steps – Apply today!

To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience – it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity. If you know someone who would be a great fit, please share this posting with them.

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.