Administrative Assistant - Garden Grove, CA | Biospace
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Administrative Assistant

Phase Diagnostics

Garden Grove, CA
Posted Date:
Position Type:
Full time
Job Code:
Required Education:
Bachelors Degree
Areas of Expertise Desired:
Administration, Administrative Assistant, Assistant, Communications, Entry Level, Executive Assistant, General Services, Human Resources, Operations, Project Management,

Job Description

Job Description:

We are seeking a highly motivated full-time Administrative Assistant to join our fast-paced medical device start-up. The position will work closely with our Senior Management Team to support day-to-day operations. Phase Diagnostics fully believes in maximizing the potential for its employees, whether it is through expanding responsibilities, presenting challenges or mentorship. Our company is currently expanding from an early stage start-up, and will be both offering and expecting our team members to grow into advancing roles and responsibilities. The position will expect to regularly juggle multiple competing priorities and demands while staying extremely organized.

•   Complete a broad variety of general administrative tasks in a fast-paced environment
•   Schedule, organize and facilitate meetings for internal and external staff

•   Develop, prepare and proofread correspondence, documents, reports, translations, presentations and/or other related items

•   Manage and execute special projects for Senior Management Team

•   Monitor and maintain office and facilities supply needs

•   Manage company culture and social events and activities

•   Manage new employee on-boarding



•   Bachelor's degree from an accredited college/university

•   +1 or more years of experience as an administrative / executive assistant, facilities manager

•   Personable with great written and verbal communication skills

•   Team oriented and places high value on team progress and dynamics

•   Fast learner

•   High attention to detail with outstanding follow-up skills

•   Takes initiative with a sense of urgency when appropriate

•   Ability to prioritize and demonstrate resourcefulness in a fast-paced and demanding environment

•   Ability to grow from constructive criticism and mentorship

•   Strong computer skills with good working knowledge of Word, Excel, PowerPoint, Adobe Acrobat, Gmail/Outlook

Preferred Experience:
•   Experience working in life sciences industry