Accounts Payable & Payroll Specialist - San Diego, CA | Biospace
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Accounts Payable & Payroll Specialist

AnaptysBio, Inc.

San Diego, CA
Posted Date:
Position Type:
Full time
Job Code:
Required Education:
Associates Degree
Areas of Expertise Desired:

Job Description

Our growing Finance team is looking for an energetic and responsible Accounts Payable & Payroll Specialist to process all the components of weekly accounts payable, including purchase order processing and accounting, semi-monthly payroll, cash receipts and accounts receivable as needed, and provides accounting assistance for all other functions of the department. Specific responsibilities include:
Accounts Payable and Purchase Orders:
•   Act as primary Accounts Payable contact for vendors, management and project managers
•   Maintain vendor records in the accounting system.
•   Track receipt of goods and services against purchase orders.
•   Reconcile invoices to purchase orders and packing slips, and process check requests and invoices.
•   Prepare and mail payment.
•   Provide monthly accounts payable reports (i.e. AR aging, accrued expenses reconciliation, open PO listings, etc.) and other information needed for SEC filings or for analysis of company expenses.
•   Prepare annual 1099’s.
•   Process semi-monthly payroll for approximately 50 employees.
•   Maintain employee timesheets and payroll records.
•   Maintain all payroll files, including electronic and hard copy storage.
•   Prepare, reconcile and distribute recurring payroll reports such as vacation and insurance accruals.
•   Prepare journal entries for payroll for posting of required transactions to the general ledger.
•   Act as liaison to the payroll provider in maintaining software updates for payroll and tax reporting.
Accounts Receivable
•   Record accounts receivable transactions into the accounting system for collaboration agreements.
•   Process incoming cash receipts against the receivables.


•   AA degree in Accounting or Business and 2+years of accounting/ bookkeeping and payroll processing experience.  
•   QuickBooks accounting software experience preferred.
•   Skilled and experienced in general ledger, spreadsheet (Excel preferred) and word processing programs.
•   Ability to maintain all accounting files for use in annual audit and quarterly reviews.
•   Team-player able to organize multiple tasks of varying priorities and meet critical deadlines in a fast-paced entrepreneurial environment.
•   Excellent communication and interpersonal skills and the ability to interface with various levels of co-workers, upper management, and external customers while maintaining a high degree of confidentiality.